ORGANISATIONAL REGULATIONS GOVERNING THE OPERATION OF THE MEDICAL CENTRE
DermaPureMed
General provisions
§1
1. The healthcare provider operates under the business name Dermapure Krzysztof Pikuła Monika Nowacka spółka cywilna (a civil-law partnership), with its registered office at Grzybowska 3/U7, 00-132 Warsaw, 364755073, NIP (tax ID) 5252661910, and is entered in the Polish Register of Healthcare Providers (RPWDL) kept by the Mazovian Voivode under register book number: 000000238974 / W14
2. The healthcare provider carries out medical activity in a medical facility called DermaPureMed.
3. The healthcare provider operates on the basis of:
a) generally applicablelaw, in particular the Act of 15 April 2011 on Medical Activity (Journal of Laws 2020, item 295, consolidated text, as amended);
b) its entry in the Polish Register of Healthcare Providers (RPWDL) kept by the Mazovian Voivode;
c) these Regulations;
§2
These organisational regulations set out:
1. The business name and the name of the healthcare provider.
2. The place where services are provided;
3. The aims and tasks of the healthcare provider DermaPureMed;
4. The type of medical activity and the scope of healthcare services provided;
5. How the organisational units or sections are managed;
6. The organisational structure of the DermaPureMed medical facility;
7. The organisation and tasks of the individual sections of the medical facility and the terms of their cooperation;
8. The process of providing healthcare services, ensuring appropriate availability and quality of these services in the units or sections of the medical facility;
9. The terms of cooperation with other healthcare providers;
10. The rules for keeping medical records and charging fees for making them available;
11. The amount of fees and the organisation of the process of providing paid healthcare services.
Place where services are provided
§3
1. DermaPureMed provides healthcare services on the premises of the medical facility at: Grzybowska 3/U7, 00-132 Warsaw.
2. DermaPureMed may also provide outpatient healthcare services in a vehicle intended for providing such services or at the patient’s place of stay.
3. DermaPureMed may provide healthcare services via ICT systems or communication systems within the meaning of the Medical Activity Act. When healthcare services are provided via ICT systems or communication systems, the place where they are provided is the location of the persons practising a medical profession who provide these services.
Aims and tasks of the healthcare provider DermaPureMed
§4
1. The aim of DermaPureMed is to take action to protect and improve the health of the population by organising and carrying out medical and preventive activities, continually raising the standard of its services and promoting healthy behaviour.
2. The tasks of DermaPureMed include in particular providing healthcare services in the field of outpatient specialist healthcare and outpatient nursing care.
Type of medical activity and scope of healthcare services provided
§5
1. DermaPureMed carries out medical activity in the field of outpatient healthcare services.
2. The scope of services provided by DermaPureMed includes:
a) diagnostic tests performed to assess the patient’s state of health and decide on further treatment,
a) doctor’s consultations within the specialties set out in § 8 of these Regulations,
b) providing healthcare services remotely, using new ICT technologies.
How organisational units or sections are managed
§6
1. DermaPureMed is managed by the owner, hereinafter referred to as the Head of DermaPureMed.
2. The Head of DermaPureMed performs all the duties and exercises all the rights that generally applicable law assigns to a healthcare provider, manages its affairs and represents the healthcare provider externally.
3. The Head of DermaPureMed manages the healthcare provider and the organisational units and sections of the medical facility, subject to paragraph 4.
4. The Head of DermaPureMed may appoint heads of individual organisational units or sections.
5. If heads of organisational units or sections are appointed, the Head of DermaPureMed will define the scope of their duties and grant them the appropriate powers of attorney and authorisations.
6. The owner authorises the Director of the DermaPureMed Medical Centre to make decisions on the owner’s behalf relating to the day-to-day operation of DermaPureMed, in particular to:
1) manage the DermaPureMed staff, including defining the duties, competences and powers of individual persons,
2) approve procedures, instructions and other internal regulations, with the exception of the DermaPureMed Organisational Regulations.
Organisational structure
§7
1. The organisational structure of the medical facility consists of the DermaPureMed Medical Centre as an organisational unit, together with the following sections:
1) Diagnostic and treatment room
2) Dermatology outpatient clinic
3) Aesthetic medicine outpatient clinic: aesthetic cosmetology
3) Organisation and tasks of the individual sections of the medical facility and the terms of their cooperation
§8
1. The tasks of the sections listed in § 8 include providing comprehensive care for patients through outpatient healthcare services, in particular giving medical advice and doctor’s consultations, and referring patients for and carrying out diagnostic tests.
2. The tasks of the Diagnostic and treatment room include in particular performing treatments and tests, giving subcutaneous, intramuscular and intravenous injections, and measuring blood pressure.
3. The tasks of the outpatient clinics referred to in § 8 paragraph 1 point 3 include in particular planning and providing medical care, including the diagnosis, treatment and prevention of diseases, assessing health status and, where necessary, referring patients for specialist tests and treatment.
§9
1. The individual organisational units and sections of DermaPureMed, and the persons working or providing services within these units and sections, are obliged to cooperate to ensure the smooth and effective functioning of the healthcare provider in diagnostic and therapeutic, nursing, and administrative and operational terms.
2. The Head of DermaPureMed or other persons appointed by the Head are responsible for proper cooperation.
3. Cooperation takes place with respect for generally applicable law and with respect for patients’ rights.
Process of providing healthcare services
§ 10
1. DermaPureMed organises the healthcare services provided within the scope set out in these regulations, ensuring appropriate availability and quality of these services in the organisational units and sections of the medical facility, in a way designed to give patients the most convenient access to the services.
2. In justified cases, services may be provided at the patient’s home or other place of stay, and also remotely via communication systems or ICT systems.
3. Patients can register in the following ways: in person, through family members or third parties, via the DermaPureMed Medical Centre website or by phone, with a date and time set for the healthcare service.
4. Healthcare services will be provided, where possible, on the day of the request or on another date agreed with the patient, in the established order, on the days and at the times when services are provided.
5. During a doctor’s consultation, the doctor may order additional tests and/or consultations for the Patient that are not included in the Patient’s test package, if this is medically indicated and necessary for further treatment.
6. A healthcare service can be provided only after the patient or their legal representative has reported to the reception desk of the DermaPureMed Medical Centre, immediately before the healthcare service for which the patient is registered, and has shown a photo identity document, i.e. an identity card, passport or driving licence. For patients or legal representatives who are not Polish citizens, foreign photo identity documents are also accepted. For a phone or video consultation, identity is verified by giving the patient’s details (first name, surname, PESEL number, date of birth, home address; for persons who have not been given a PESEL number, the type and number of their identity document).
7. DermaPureMed may not refuse to provide a healthcare service to a person who needs it immediately because their health or life is at risk. In emergencies, healthcare services are provided without delay.
8. DermaPureMed doctors refer patients for specialist consultations by issuing a referral in accordance with the conditions set out in generally applicable law and by payers.
9. DermaPureMed doctors refer patients for hospital treatment and for other inpatient, round-the-clock treatment outside hospital if the aim of treatment cannot be achieved on an outpatient basis.
Terms of cooperation with other healthcare providers
§ 11
1. To ensure proper treatment and care of patients and the continuity of healthcare services, DermaPureMed cooperates with other entities performing medical activities that provide healthcare services to these patients.
2. DermaPureMed and the persons providing healthcare services on its behalf give other entities performing medical activities information about a patient when:
a) the patient or their legal representative consents to the disclosure of confidential information;
b) keeping the information confidential could endanger the life or health of the patient or other persons;
c) it is necessary to pass on essential information about the patient, related to the provision of healthcare services, to other persons practising a medical profession who take part in providing these services;
d) the applicable law so requires.
3. DermaPureMed makes patients’ medical records available to entities performing medical activities if these records are necessary to ensure the continuity of healthcare services.
4. Cooperation with other entities performing medical activities takes place with respect for generally applicable law and with respect for patients’ rights.
Keeping medical records and fees for making them available
§ 12
1. DermaPureMed keeps medical records of persons using healthcare services and ensures the protection and confidentiality of the data contained in these records in accordance with generally applicable law.
2. DermaPureMed makes the records referred to in paragraph 1 available to:
a) the patient, their legal representative or a person authorised by the patient; after the patient’s death, the right to access the medical records belongs to the person the patient authorised to do so during their lifetime;
b) entities providing healthcare services, if these records are necessary to ensure the continuity of healthcare services;
c) entities authorised under the Act of 15 April 2011 on Medical Activity to carry out inspections of the healthcare provider on behalf of the minister responsible for health, to the extent necessary to carry out the inspection;
d) the minister responsible for health, courts, including disciplinary courts, public prosecutors, forensic doctors and professional liability officers, in connection with proceedings being conducted;
e) authorities and institutions authorised under separate acts, if the examination was carried out at their request;
f) entities keeping registers of medical services, to the extent necessary to keep these registers;
g) insurance companies, with the patient’s consent;
h) a doctor, nurse or midwife, in connection with a procedure assessing a healthcare provider under the regulations on accreditation in healthcare, to the extent necessary to carry out that procedure;
i) other persons and entities authorised under generally applicable law.
3. Medical records are made available for inspection at the premises of the DermaPureMed medical facility or by making photocopies, copies or extracts, including on electronic media. Fees for making medical records available are set out in the DermaPureMed Medical Centre price list.
4. Medical records, including test results, are made available to the persons referred to in § 12 paragraph 2 letter a) of these DermaPureMed Organisational Regulations on presentation of a photo identity document, i.e. an identity card, passport or driving licence. For patients or legal representatives who are not Polish citizens, foreign photo identity documents are also accepted.
Amount of fees and organisation of the process of providing paid healthcare services
§ 13
1. DermaPureMed may provide healthcare services both free of charge and for a fee.
2. The organisational regulations of the healthcare provider were issued by its Head and come into force on the date of signing.
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